The academic assistance program is a tool for managers and supervisors to support academic activities that directly relate to developing an organization’s key competencies. The academic assistance program is not an employee benefit, right or entitlement; it is a management program for workforce development.
The academic assistance program provides reimbursement of approved academic costs if funds are available at the agency level, and/or time off the job if the course is available only during working hours. Each State agency is delegated responsibility for, and authority to, administer the academic assistance program within the provisions of the
state-wide policy in a fair, consistent and equitable manner. Each agency should have an agency coordinator to ensure consistent implementation of this policy (please see section 9 of the Personnel Policy). Agency Academic Assistance coodinators may contact Janice McIntyre, state-wide Academic Assistance coordinator. for additional assistance.
- Check with the agency’s Academic Assistance Coordinator (usually part of an agency’s Human Resources Department) to see if the agency has a policy and funding available for this purpose.
- If academic assistance is available, complete the application (PD-136 or agency equivalent) prior to enrollment or in accordance with the agency schedule.
- Forward the request to the immediate supervisor for review and approval.
- Obtain a written response from management regarding approval or disapproval of the request. Any changes in the application or conditions of approval and whether the course is subject to withholding taxes or budgetary constraints should be stated.
- Submit the final course grade and registration receipts to the agency academic assistance coordinator after completing the course. These documents are required for reimbursement.